Food Vendor Application Form

Company name *

Primary contact name *

Mailing address *

City/Town *

Postal code *

Email *

Website

Primary phone number *

Cell number

Are you NEW to Canada Day or have you participated in it before? *

New
Returning

Event name *

Reference name *

Contact information *

Event name

Reference name

Contact information

Event name

Reference name

Contact information

Please attach a recent photo or accurate diagram of your setup, including a photo of your plug in (if applicable) *

Type of unit(s) *

Tent
Trailer
Cart
Truck
Other

How much space do you require?

Width (in feet) *

Length (in feet) *

Vending Side *

Passenger
Driver
Both Passenger & Driver
N/A
Other

Any food vendors using a tent or canopy MUST ensure that the tent is constructed of flame retardant material that meets the recognized standard CAN/ULC-S109. Providing proof of tent compliance will be required.

Vendors are NOT allowed to use their own generators on site. *

Do you require any power hookups? *

Yes
No

There is a $10 late fee for changing power or water requirements between May 1 and June 14. No changes will be permitted after June 14. Please provide the minimum requirements you can operate on, this may impact your acceptance to accommodate a variety/amount of food vendors *

Do you require a potable water hook up for $50? Water fee is NON-REFUNDABLE. *

Yes
No

Would you like to pre-purchase any 25 lb bags of ice for $10 each? Ice fees are NON-REFUNDABLE. **no on-site Ice Sales will be available on July 1st *

Yes
No

Please list the products you would like approval to sell: *

Please list your Mobile Food Vendor Decal Number

Please ensure that the 'City of Spruce Grove' is added as 'Additional Insured' to your insurance policy. A copy of your policy will be requested. *

I acknowledge that there will be no refund of vendor fees/deposits should I cancel my participation in the event. *

I acknowledge that a valid City of Spruce Grove Business License is required to participate as a Food Vendor at this event. A copy of the valid City of Spruce Grove Business License will be requested by event organizers. *

I acknowledge that a valid Fire Inspection by the City of Spruce Grove Fire Department is required to participate as a Mobile Cooking Operation at this event. A copy of the valid permit will be requested by event organizers. *

Commission Payments are calculated based on $2.50/square foot or 15% of gross onsite sales, whichever is more.

I acknowledge that final commission payments must be made in full by July 15th, 2026. Failure to make payment in full on or before July 15, 2026 may result in the vendor not being permitted to vend at future City run events. *

I acknowledge that upon application approval I must submit a $500 NON-REFUNDABLE deposit. *

I understand:

ALL documents must be received by the required deadlines or my application will be considered null and void.

The City of Spruce Grove reserves the right to refuse any application received without providing justification.

Conditionally accepted applications become a binding contract with the City of Spruce Grove. I am required to set up and work onsite on July 1. Breaking this contract will result in losing my deposit and any other fees paid.

I have read the Spruce Grove Canada Day Vendor Rules and Regulations if applicable. I hereby acknowledge that if I do not follow them I will not be allowed to operate on the event site on July 1, my deposit will not be refunded, and/or I may not be allowed to participate in future City run events.

I HEREBY RELEASE the City of Spruce Grove, its agents, officials, directors, employees, volunteers, contractors, servants or representatives (hereinafter referred to as “the City of Spruce Grove”) from all responsibility for any death, injury, loss or damage of any kind suffered by myself, my agents, or employees, unless such loss or damage is caused by the negligence of the City of Spruce Grove. I HEREBY AGREE TO HOLD HARMLESS AND INDEMNIFY the City of Spruce Grove from any and all liability for any damage to property of or personal injury to any person resulting from my use, my agents use, or employees use, of or presence at the event.

The personal information collected through this form is for the purpose of qualifying your application as a Canada Day Vendor. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact the Access and Privacy office, City of Spruce Grove, at 780-962-2611 or email at ATIA@sprucegrove.org.

BY SUBMITTING THIS APPLICATION, I have read, understood, and agreed to the terms and conditions included in the responsibilities above, and I have provided current and accurate information. *

Giving back

Bring a non-perishable food item or cash donation for the Parkland Food Bank. Donation boxes will be available near the information tents. Together we can make a big difference!

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I understand:

Giving back