Inside Council Chambers

Inside Council Chambers is a brief summary of the items discussed at the most recent City Council and Committee of the Whole meetings. Podcasts are also available for the latest council meetings.

Please note: This is not the official City of Spruce Grove council meeting minutes. Please refer to Meeting Agendas and Minutes to view agendas, all supporting documents, and official meeting minutes that have been approved by City Council.

Listen to the October 15, 2018 Committee of the Whole Meeting  
Performance for Council — Prescott Learning Centre Elementary Choir

Students in grades 3–6 from the Prescott Learning Centre Elementary Choir performed two songs for Council, led by choir director, Melanie Marchand.

Outstanding Achievement Presentations — Parkland Twins Minor Ball

The Parkland Twins PeeWee AA Red   was recognized by Council with Certificates of Outstanding Achievement for their gold medal win at the Baseball Alberta PeeWee AA Provincial tournament in Barrhead, Alta., on July 27, 2018.

The Parkland Twins Mosquito AA Red   was recognized by Council with Certificates of Outstanding Achievement for their silver medal at the Baseball Alberta Mosquito AA Provincial tournament in Bonnyville, Alta., on Aug. 5, 2018.

City Centre Area Redevelopment Plan

Representatives from Cushing Terrell Architects presented Council with a report on the City Centre Area Redevelopment Plan   concept and background studies. Council received this report as information.

CP-1011-18 — Gifts and Gratuities Policy

City Administration presented Council with a Corporate Policy CP-1011-18  , which provides parameters around the acceptance of gifts and gratuities from outside parties in order to preserve the image and integrity of the City and community as a whole. City Administration was directed to bring the Gifts and Gratuities Policy, which has been drafted to align with Bylaw C-1043-18 Council Code of Conduct, forward for Council consideration.

Council Remuneration Review Task Force Terms of Reference

City Administration presented Council with the draft Terms of Reference for the Task Force on Council Remuneration  .

Listen to the October 9, 2018 City Council Meeting  
Sept. 24, 2018, Regular Council Meeting Minutes

Council approved the Sept. 24, 2018  , Regular Council meeting minutes.

Snow and Ice Control Program Review

City Administration presented Council with an overview of the City’s snow and ice control services  . Council received this report as information.

Automated Traffic Enforcement Review

City Administration presented Council with an update on Automated Traffic Enforcement in Spruce Grove. Council received this report as information.

Bylaw C-1053-18 – Smoking Bylaw – Third Reading

Council gave third reading to Bylaw C-1053-18  , which amends the smoking bylaw.

Policy CP-1003-18 – City Sponsorship Policy

Council passed a motion to approved Policy CP-1003-18  , a sponsorship policy that will increase transparency and raise the profile of sponsorship opportunities with the City of Spruce Grove.

Establishment of a Planning Review Task Force

Council passed a motion to establish a Planning Review Task Force that will review and make recommendations on how to streamline and improve the City’s planning processes. The task force will be comprised of City staff, as well as representatives from the Urban Development Institute-Edmonton Region (UDI), builders and City Council.

Council appointed Councillors Oldham and Mackenzie to the task force, and approved a motion that a draft terms of reference be established by the City Manager and UDI.

Regional Context Statement – Edmonton Metropolitan Region Growth Plan

Council passed a motion to approve the revised Regional Context Statement  , as outlined by the Edmonton Metropolitan Region Board. The context statement states that the City of Spruce Grove is within the Metropolitan Area policy tier in the Metropolitan Regional Structure as an Urban Centre. Council directed City Administration to prepare amendments to the Municipal Development Plan to bring the plan into conformity with the Edmonton Metropolitan Region Growth Plan.

Various Board and Committee Meeting Minutes

Council received the following board and committee meeting minutes as information:

Business arising from closed session

  • Council passed a motion to approve the 2018 nomination for the Community Spirit Award, which will be presented at the Spruce Grove and District Chamber of Commerce Awards Gala on Oct. 20, 2018.
  • Council passed a motion to re-appoint Tom Slater as a member of the Spruce Grove Public Library for three consecutive years, for the term beginning Jan. 1, 2019 and ending Dec. 31, 2021.

Listen to the September 24, 2018 City Council Meeting  
Sept. 10, 2018, Regular Council Meeting Minutes and Sept. 17, 2018, Committee of the Whole Meeting Minutes

Council approved the Sept. 10, 2018  , Regular Council meeting minutes and the Sept. 17, 2018  , Committee of the Whole meeting minutes. 

Sturgeon River Watershed Alliance Presentation

AnnLisa Jensen, Chairperson and Leah Kongsrude, Executive Director with the Sturgeon River Watershed Alliance Presentation, presented Council with an update on the Alliance and completion of an Integrated Watershed Management Plan for the Sturgeon River  

Spruce Grove Specialized Transit Service – 2019 Budget and 2017 Annual Report

Representatives from the Spruce Grove Specialized Transit Service presented STS’s audited financial statements for the year ending Dec. 31, 2017  , as well as its 2019 budget   and request for funding.

Council updates
  • Councillor Oldham provided Council with a TransAlta Tri Leisure Centre Board update.
  • Mayor Houston provided Council with a Capital Region Waste Water Commission update.
  • Councillor Gruhlke provided Council with a Capital Region Parkland Water Services Commission update.
Corporate Communications Awards

Council recognized the City’s Corporate Communications department for receiving a first place Savvy Award for the Canada Day Celebration website, and a third place Awards of Excellence for the 2017 municipal census communication campaign. Both awards were presented to the city at the City and Council Communications and Marketing Association annual conference in Milwaukee, Wis., in September 2018. 

Online Public Engagement Platform

City Administration presented Council with information pertaining to a new online public engagement platform, Connect Spruce Grove  , which was introduced to the community on Sept. 25. 

Bylaw C-1047-18 – Consumption of Cannabis in Public Places Bylaw – Third Reading

Council gave third reading to Bylaw C-1047-18  , which establishes regulations related to cannabis consumption in public.

Bylaw C-1053-18 – Smoking Bylaw – First and Second Reading

Council gave first and second reading to Bylaw C-1053-18  , which proposes amendments to the smoking bylaw related to cannabis consumption. The bylaw will return to Council, with additional proposed amendments, for third reading at a later date.

Various Board and Committee Meeting Minutes

Council received the following board and committee meeting minutes as information:

Listen to the September 17, 2018 Committee of the Whole Meeting  

Outstanding Achievement Presentation

Riley Kirton was recognized by Council with a Certificate of Outstanding Achievement for his Gold medal win at the U16 Boys Ball Hockey Junior World Cup Championship in Zlin, Czech Republic, on July 1, 2018.

2018 Transit Survey Results

City Administration presented Council with the 2018 Transit Survey report  , which indicates a high level of satisfaction with transit service. The report also shows an 18 per cent increase in transit ridership from 2017 to 2018.

Council Remuneration

City Administration presented Council with information pertaining to the Council Remuneration Policy   and remuneration review process.

Meeting Schedules and Agenda Format

Council engaged in discussions on potential changes to the current structure of Council and Committee of the Whole meeting schedules and agenda format. The report on Council and Committee of the Whole meeting schedules and agenda format was received as information.

Listen to the September 10, 2018 City Council Meeting  
Aug. 13, 2018, Regular Council Meeting Minutes and Aug. 27, 2018, Special Council Meeting Minutes

Council approved the Aug. 13, 2018, Regular Council meeting minutes and the Aug. 27, 2018, Special Council meeting minutes.

Women Building Futures

Megan Bates, Manager Industry Relations with Women Building Futures, presented Council with an update on the 2018 Operator Readiness program.

Protective Services Presentation

Inspector Mike Lokken, Officer in Charge of the Spruce Grove/Stony Plain RCMP Detachment, made a presentation to Council, providing a report on RCMP services within the area. Robert Kosterman, Spruce Grove Fire Chief, also presented the City’s 2017 Protective Services Annual Report.

McLaughlin Nelson House

Wilson and Danielle Nelson, owners of the McLaughlin Nelson House, presented Council with an update on the progress and future needs of the municipal historic resource, which was built in 1912. In 2012, the house was designated as a municipal historic resource and the Nelson family began restoring it to its original state.

Spruce Grove Public Library Board – 2019 Budget Presentation

Representatives from the Spruce Grove Public Library Board presented the Spruce Grove Public Library’s 2019–2021 budget and 2019 budget request.

2018 Second Quarter Financial Statements

City Administration presented the City’s 2018 second quarter financial statements.

2019 Local Transit Bus Funding Approval

Council passed a motion to approve the 2019 expenditure of $738,000 for the manufacturing and delivery of three local transit buses. An expenditure of $492,000 is expected to follow in 2020 for two additional local transit buses. In total, the contract is not to exceed $1,237,500.

Appointment of External Auditor

KPMG LLP was appointed as the external auditors for the City of Spruce Grove for fiscal years 2018–2022.

Regional Context Statement – Edmonton Metropolitan Region Growth Plan

Council passed a motion to approve the Regional Context Statement, as outlined by the Edmonton Metropolitan Region Board. The context statement states that the City of Spruce Grove is within the Metropolitan Area policy tier in the Metropolitan Regional Structure as an Urban Centre. Council directed City Administration to prepare amendments to the Municipal Development Plan to bring the plan into conformity with the new Edmonton Metropolitan Region Growth Plan.

Recorded Votes

Council passed a motion to approve the implementation of recorded votes for all council and committee of the whole meetings. Council directed City Administration to bring forward amendments to Council’s procedure bylaw to reflect this decision and that this change be effective beginning with the Sept. 17, 2018, Committee of the Whole meeting.

Various Board and Committee Meeting Minutes

Council received the following board and committee meeting minutes as information:

Listen to the August 13, 2018 City Council Meeting  
July 16, 2018, Regular Council Meeting Minutes

Council approved the July 16, 2018, Regular Council meeting minutes.

Bylaw C-1049-18 - Land Use Bylaw Amendment - Springate Stage 17 – Public Hearing and Second Reading

A public hearing was held for Bylaw C-1049-18, which will redistrict a 2.3 ha portion of NE 5-53-27-4 from UR – Urban Reserve District to R1 – Mixed Low to Medium Density Residential District. Stage 17 is the final stage in the Springate neighbourhood. Council also gave second reading to the bylaw.

Bylaw C-1039-18 - Land Use Bylaw Amendment – Greenbury Stage 10 – Public Hearing and Second Reading

A public hearing was held for Bylaw C-1039-18, which will redistrict 2.3 hectares of land within the Pioneer Lands Area Structure Plan from UR – Urban Reserve District to R1 – Mixed Low to Medium Density Residential District and P1 – Parks and Recreation District. Council also gave second reading to the bylaw.

2018 Municipal Census Demographic Report

City Administration presented a report on the 2018 municipal census, which was conducted between April 4 and May 31, 2018. In total, 14,417 addresses were enumerated. The population of the City of Spruce Grove is 35,766.

2018 Resident Satisfaction Survey Findings

Tracy With, Vice President and COO with Banister Research, presented Council with a report on the 2018 resident satisfaction survey, which was conducted between April 27 and May 14, 2018.

2018 Tax Recovery Public Auction Reserve Bids and Terms and Conditions

Council passed a motion to approve the reserve bids and terms and conditions for the 2018 tax recovery public auction that is scheduled to take place on Nov. 7, 2018.

Tri-Municipal Organics Processing Waste to Energy Feasibility Study

City Administration presented the Tri-Municipal Organics Processing Waste to Energy Feasibility Study to Council, who received the information and passed a motion to conclude the project as it is not economically feasible at this time.

Board and Committee Appointment – Metro Edmonton Regional Transit Services and Committee Transition Team

Coun. McKenzie and Coun. Rothe were appointed to the Metro Edmonton Regional Transit Services Committee Transit Team.

2017–2021 Deputy Mayor Appointments, Revised

Council passed a motion to revise the 2017–2021 deputy mayor appointment schedule as follows:

  • 23, 2018–Feb. 25, 2019 — from Coun. Gruhlke to Coun. Turton
  • 26–June 24, 2019 — from Coun. Turton to Coun. Gruhlke
2017–2018 External Board and Committee Appointments, Revised

Council passed a motion to revise the 2017–2018 external board and committee appointments as follows:

  • Edmonton Metropolitan Region Board Alternate — add Coun. McKenzie
  • Spruce Grove Chamber of Commerce — from Coun. Turton to Coun. Gruhlke

Listen to the July 16, 2018 City Council Meeting  
June 25, 2018, Regular Council Meeting Minutes

Council approved the June 25, 2018, Regular Council meeting minutes.

Certificate of Recognition – Spruce Grove Specialized Transit Service Board Members

Robert Da Roza and Sid Davis were recognized by Council for their contributions to the community through their years of service on the Spruce Grove Specialized Transit Service Board. Da Roza and Davis each received a Certificate of Recognition, which is awarded through the City’s Outstanding Achievement Recognition Program.

Bylaw C-1039-18 - Land Use Bylaw Amendment - Greenbury Stage 10 – First Reading

Council gave first reading to Bylaw C-1039-18, which will redistrict 2.3 hectares of land within the Pioneer Lands Area Structure Plan from UR – Urban Reserve District to R1 – Mixed Low to Medium Density Residential District and P1 – Parks and Recreation District.

Bylaw C-1043-18 - Council Code of Conduct Bylaw – Third Reading

Council gave third reading to Bylaw C-1043-18, which establishes a code of conduct for elected officials.

Waste Management Program Service Level Changes

Council passed a motion for City Administration to implement a public engagement initiative to explore proposed service level changes to the City’s waste management program.

Edmonton Metropolitan Region Transit Commission Memorandum of Understanding

Council passed a motion for the City to enter into a Memorandum of Understanding with the City of Edmonton and the City of St. Albert to participate in the Phase 2 discussions on the development of an Edmonton Metropolitan Region Transit Commission.

Spruce Grove Specialized Transit Service Management Board of Directors – Board Member Appointments

The following positions from City Administration were appointed to the Specialized Transit Service Management Board to maintain operations while the collective planning and implementation of the Tri-Municipal Regional Transit Plan occurs:

  • General Manager of Community and Protective Services
  • Director of FCSS and Social Planning
  • Transit Specialist
Crime Prevention Presentation Opportunities

City Administration presented a report on community crime prevention opportunities to Council.

Local Authorities Election Act Feedback

Council directed City Administration to prepare a response to the Local Authorities Election Act Discussion Guide, as circulated by the Province of Alberta. The City’s feedback will be provided to Municipal Affairs and the Alberta Urban Municipalities Association.

Various Board and Committee Meeting Minutes

Council received the following board and committee meeting minutes as information:

Listen to the June 25, 2018 City Council Meeting  
Deputy Mayor appointment

Coun. David Oldham was sworn in as Deputy Mayor for the term of June 26 to Oct. 22, 2018.

June 11, 2018, Regular Council Meeting Minutes and June 18, 2018, Committee of the Whole Meeting Minutes

Council approved the June 11, 2018, Regular Council meeting minutes and the June 18, 2018, Committee of the Whole meeting minutes.

Staff presentation

Corey Levasseur, General Manager of Planning and Infrastructure, and David Wolanski, General Manager of Community and Protective Services, were presented with service awards for having completed 10 years of service as administrators in local government.

Public delegation – Canadian Home Builders’ Association – Edmonton Region

Dennis Peck, representing the Canadian Home Builders’ Association – Edmonton Region, made a presentation on Bylaw C-1045-18 - Surface Drainage Bylaw. Council received the presentation as information.

Bylaw C-1045-18 - Surface Drainage Bylaw – Second and Third Reading

Council gave second and third reading to Bylaw C-1045-18  , which provides for the ongoing operation of the City’s lot grading program. This new bylaw will replace Bylaw C-903-15.

Bylaw C-1029-18 - Land Use Bylaw Amendment - Jesperdale Stage 11 – Third Reading

Council gave third reading to Bylaw C-1029-18   to redistrict land within the North Central Area Structure Plan from UR - Urban Reserve District to R1 - Low to Medium Density Residential District.

Bylaw C-1049-18 - Land Use Bylaw Amendment - Springate Stage 17 – First Reading

Council gave first reading to Bylaw C-1049-18  , which will redistrict a 2.3 ha portion of NE 5-53-27-4 from UR - Urban Reserve District to R1 - Mixed Low to Medium Density Residential District. Stage 17 is the final stage in the Springate neighbourhood.

Bylaw C-1046-18 - Development Fees and Fines Bylaw – Third Reading

Council gave third reading to Bylaw C-1046-18  , the Development Fees and Fines Bylaw.

Bylaw C-1047-18 - Consumption of Cannabis in Public Places Bylaw – First and Second Reading

Council gave first and second reading to Bylaw C-1047-18  , which proposes regulations related to cannabis consumption in public.

Bylaw C-1050-18 - Smoking Bylaw Amendment – First and Second Reading

Council gave first and second reading to Bylaw C-1050-18  , which is an amendment to the Smoking Bylaw   to state that it does not include the consumption of cannabis.

Bylaw C-1043-18 - Council Code of Conduct Bylaw – First and Second Reading

Council gave first and second reading to Bylaw C-1043-18  , which establishes a code of conduct for elected officials.

Crime Prevention Presentation Opportunities

Council passed a motion for City Administration to explore opportunities for a presentation on crime prevention in the community and report back to council.

Community Safety Initiative

Council passed a motion for City Administration to implement an enhanced community policing initiative at a cost of $100,000 with $50,000 being expended from Council Contingency.

Various Board and Committee Meeting Minutes

Council received the following board and committee meeting minutes as information:

Listen to the June 18, 2018 City Committee of the Whole Meeting  
Outstanding Achievement Presentation

The St. Peter the Apostle Spartans Senior Girls Basketball team were recognized by Council with Certificates of Outstanding Achievement for their Silver medal win at the ASAA Provincial Championships held in Cochrane, Alberta on March 17, 2018. 

TransAlta Tri Leisure Centre 2017 Annual Report Presentation

Mr. Graig Walsh, General Manager, TransAlta Tri Leisure Centre presented the TransAlta Tri Leisure Centre’s 2017 Annual Report.

Outdoor Amenity Functional Plan

Council was given a presentation regarding the Outdoor Amenity Functional Plan.

Waste Management Program Proposed Changes

Administration made a presentation and is seeking Council’s input into four proposed waste management program changes.