Presenting to Council FAQs

Last updated: Dec. 13, 2016 at 2:11 PM

When will my issue be discussed?

Once your written request has been reviewed and approved, City Administration will contact you with information about the scheduled meeting date.


When are Council Meetings held?

Regular Council meetings are held the second and fourth Monday of each month, at 5 p.m. in the Council Chambers 3rd floor, City Hall, 315 Jespersen Avenue, Spruce Grove, Alberta. If any of these Mondays is a holiday, Council will meet on the following Tuesday. Council meetings start promptly at 6 p.m. 


Are Council Meetings open to the public?

Yes. You are welcome to attend all Regular Council Meetings. You may choose to stay for the entire regular Council Meeting or just for the items that interest you. If you have a cellular telephone, we ask that the telephone be turned off while the Council Meeting is in session.


What is the Order of Business at Regular Council Meetings?

Unless the Mayor otherwise directs, the business at all Regular Meetings proceeds in the following order:

  1. Call to Order
  2. Adoption of Agenda
  3. Adoption of Minutes of previous meeting(s)
  4. Public Hearings
  5. Presentations
  6. Delegations
  7. Public Question and Answer Period
  8. Council Updates
  9. Administrative Updates
  10. Bylaws
  11. Business Items
  12. Information Items
  13. Closed Session
  14. Business Arising from Closed Session
  15. Adjournment


What types of issues does Council consider?

Items brought to Council meetings vary widely. Issues may include petitions, delegations or a variety of other concerns. 


How much time do I have to make my presentation?

Delegations are given up to 10 minutes to make their presentation to Council, after which Council members may make comments regarding the information presented or ask questions for clarification.


How will I know when it is my turn to speak?

The Mayor will invite you to come forward to the microphone at the appropriate time. 


How do I begin?

Begin by stating your name and, if applicable, the name of the organization you are representing. If several members of a group are present, one person should be appointed to act as a spokesperson for the entire group. When addressing Council remember to keep your comments brief and confined to the topic. 


How do I address the Mayor?

The Mayor, or his/her designate, is the Chairman of the meeting and should be addressed as "Your Worship" or "Mr. Mayor".


Can I ask Council or Administration a question during my presentation?

If, while addressing Council, you wish to ask a question of someone in the Council Chambers, such as an individual member of Council or City Administration, please direct your question to the Chairman. The Chairman will then direct the individual concerned to respond to the question if felt it is appropriate to do so. 


What do I do after my presentation?

Council may wish to ask you questions. Please remain standing at the microphone or seated at the presenters table until excused by the Chairman.


Where can I get more information on this process?

The staff in the City Clerk’s Office can provide you with further details should you require more information about coming forward as a Delegation at a Council Meeting.


How can I get a copy of the Council Agenda before the Council Meeting?

The agendas are posted on the City’s website on the Friday prior to the Council Meeting.  

For more information, contact the City Clerk’s Office at:

Phone: 780-962-7634 Ext. 154
Fax: 780-948-0343
Send e-mail Email

Office Hours: Monday to Friday - 8:30 am to 4:30 pm – Closed between 12 noon and 1 p.m.