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Community Recreation Non-Profit Resource Directory

Meetings

Meeting management – one of the most discussed topics in non-profits and businesses alike past, present and future? Why is that? We have all been involved at some point in ineffective meetings. There are many strategies and leadership styles that address this topic. 

Here are a few thoughts to get you started…

Effective Meetings:

  • Regularly scheduled – stick to it
  • Written agendas
  • Limited Agendas
  • Focus on strategic and forward looking issues – let go of the past
  • Use written reports
  • Identify items as discussion or requires a motion
  • End a meeting with review of action items
  • Include in minutes

Characteristics of Time Wasters:

  • There is no agenda. The agenda is not followed
  • Material for the meeting is not distributed ahead of time
  • Little gets accomplished
  • More than one person talks at a time
  • Some participants dominate the conversation
  • The meeting goes longer than scheduled
  • Not everyone participates

Ways to make the most of meeting time:

  • Practice kindness and respect
  • Listen alertly
  • Everyone has something to contribute
  • Understanding, not agreement, is the key
  • You can change your mind
  • Treat comments as confidential
  • Return promptly after breaks
  • Liberate from electronics
  • No right or wrong answer

Meeting Tips:

  • Do start the meeting on time. Reward punctuality.
  • Avoid automatically covering old business at every meeting. Cover only those areas that need to be addressed again on the agenda.
  • Do make the meeting fun and informative, while remaining productive.
  • Put important issues that require motions/debate early in the agenda, while participants are fresh and engaged. Stick to it.
  • Enforce attendance through a policy that fits your board. Absent members no matter the reason, do not get the work done.
  • Set a time limit, negotiate extensions when necessary.

Board Development Program - Meetings that Work: Culture Tourism
http://culture.alberta.ca/community-and-voluntary-services/programs-and-services/board-development/resources/info-bulletins-english/pdfs/Meetingsthatwork09-print.pdf PDF

7 Tips for Running Effective Non-Profit Board Meetings: Non-profit Hub
http://www.nonprofithub.org/board-of-directors/7-tips-for-running-effective-nonprofit-board-meetings/ External

10 Tips to Help Non-Profits Run Effective Meetings: First Non-profit Group
http://www.firstnonprofitcompanies.com/10-tips-to-help-nonprofits-run-effective-meetings/ External

Running Effective Non-Profit Board Meetings: Meeting for Results
http://www.meetingforresults.com/2013/01/22/running-effective-nonprofit-board-meetings/ External

Guidelines to Conducting Effective Meetings: Free Management Library
http://managementhelp.org/misc/meeting-management.htm External

Conducting Effective Meetings: Community Toolbox
http://ctb.ku.edu/en/table-of-contents/leadership/group-facilitation/main External

Conducting Effective Meetings: University of California
http://nature.berkeley.edu/ucce50/ag-labor/7labor/11.htm External

Running Effective Meetings: Mind Tools
http://www.mindtools.com/CommSkll/RunningMeetings.htm External

Discover Your Purpose: Holden Leadership Centre
http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetings External