Presenting to Council

Last updated: Dec. 01, 2016 at 8:45 AM

There are two ways in which you can come forward to make a presentation to Council at a Regular Council Meeting – Delegations and Public Question and Answer Period.


Individuals or groups may request an appointment to be heard by Council. This is called coming forward as a delegation.

  • Delegates must submit a request in writing to the City Manager to schedule an appointment with Council.
  • The request should include all the details you feel will be helpful in presenting your information to Council.
  • Include the date, your first and last name, (if representing an organization include the organizations name), and all your contact information. 
  • The City Manager will review the request in consultation with any affected Departments. Depending on the nature of the item you would like to bring forward, City Administration may be able to handle your request and it may not need to proceed to Council.
  • If your request is granted, a representative from the City Clerk’s Office will contact you to set up your appointment at a future council meeting and provide you with more information at that time.

Your letter can be dropped off, e-mailed Email or mailed to:

City of Spruce Grove
Attention: City Clerk's Office
315 Jespersen Avenue
Spruce Grove, AB T7X 3E8

Public Question and Answer Period

Public Question and Answer period is an opportunity for members of the public to ask questions of Council.

These questions may be answered by Council or referred to Administration for further investigation. In all cases you will receive a reply.

If you have a question for Council, you will be asked to step forward to the speaker’s podium in Council Chambers. A form is provided for you to enter your name and address and then you may state your name for the benefit of Council prior to asking your question. The following rules of protocol have been established to ensure everyone is given an opportunity to be heard:

  • All questions must be directed to the chair.
  • Questions should be concise and specific.
  • The question and answer period does not involve opinions or formal presentations. Those should be referred to the delegation section of a future Council Meeting. Administration will assist members of the public who wish to make a formal presentation.